Here Are The 7 Tips To Be More Productive 2022
Remember this before you read another post about how to be more productive or how to maximize productivity every second of every day: Be kind with yourself and your errors.
It’s unrealistic to expect to become more productive overnight.
You’ve most likely spent years building your work habits–both good and poor, consciously or subconsciously–and they’re unlikely to change overnight.
Small changes can lead to longer-term results, but they may take time and effort. When you’re reading a productivity post like this, it appears to be really simple. However, this is not the case. I’m not writing this as an expert, but as a fellow combatant in the battle against distraction.
So be patient and kind through the rough patches and try again.
7 Tips To Be More Productive
1. Make a reasonable to-do list…
…and don’t get too carried away. To-do lists frequently fail because we make them far too complicated or because the chores are unequally distributed.
Some chores will take a long time to complete, while others will take very little time. The way we distribute our time becomes unbalanced as a result of this. The result is that our to-do list becomes a tool for procrastination. Yes, it is correct. Because we will accomplish the simple stuff first and then become very distracted when it comes to the difficult stuff.
You’ve done it before, so don’t lie. As a result, you must better organize your to-do list.
2. Set small goals for the tasks.
The breadth of each new project or assignment may appear to be excessive. However, as you start taking it down and seeing what you can accomplish, you’ll notice how each section builds on the previous one.
Breaking down your project into smaller goals is one of the simplest and most practical things you can do.
- What are the pieces and assets needed?
- Who do you need to talk to first?
Before you set deadlines, break down essential pieces of information and estimate how long it will take you to complete them.
Understanding the extent of the request, putting the processes in place, and then estimating the time required can help you grasp the request. Sometimes what appears to be a large project takes very little time, and vice versa.
3. Focus on one goal at a time.
We just discussed the importance of developing the habit of establishing minor goals for work. Now we’ll concentrate on one at a time. Hopefully, describing your project ahead of time in the previous part helped you figure out which tasks are the most important, but how does your company decide what’s vital? It’s ultimately up to your team to decide, however you can track OKRs, KPIs, and other productivity indicators using OKRs, KPIs, and other metrics.
It is your responsibility to carry out whatever your company’s priorities are. The 90–90–1 rule is a good place to start. It also works if you’re in charge of a group.
Here’s what you do: Commit the first 90 minutes of your day for 90 days to the most important task. As suggested by HR guru, Robin Sharma, it will focus your priorities before the day even really gets going.
It’s also very practical. It’s not spending all of your time every day on one single thing.
You can also set up projects to focus on this one goal and to make sure that it aligns with your overall company goals.
4. Stop multi-tasking.
Let’s speak about multitasking while we’re on the subject of focusing on one task or objective at a time. It’s easy to get distracted and try to multitask, but the reality is that you’ll be less productive as a result.
We become wearier and less productive as a result of repeated job switching. Switching and changing so frequently consumes a lot of mental energy. We’re not being more productive; we’re just skimming the surface. The modern workplace environment will not assist you in your desire to become more focused–nearly it’s impossible to do when Slack, Skype, and Salesforce vie for our attention.
Here’s a quote from a more credentialed person than me. A neuroscience behavior professor Daniel Levitin at McGill says:
“That switching comes with a biological cost that ends up making us feel tired much more quickly than if we sustain attention on one thing.” And you know what else? Caffeine won’t necessarily help us. In fact, we probably just need to take a break for a while instead…People eat more, they take more caffeine. Often what you really need at that moment isn’t caffeine, but just a break. If you aren’t taking regular breaks every couple of hours, your brain won’t benefit from that extra cup of coffee.”
Ouch. Keep it a secret from my favorite barista.
To truly eliminate multitasking, you may need programs that prevent you from switching between tasks. This will keep the distractions away, especially for those of us who are always on the go.
5. Find a method for delegating and following up.
It’s one thing to assign tasks and projects to your staff; it’s quite another to ensure that they do them. Then there’s the matter of passing it off for approvals, which is another task to complete.
Your work will be more efficient if you can find a solid system for tracking your team’s projects. Collaboration tools and project management software like Workzone can certainly assist, but you must commit to using them in order to avoid disappointing your coworkers. However, you play a vital role in this as well. The more you update and follow up with the next steps, the more you’ll be able to keep other coworkers on track as well.
6. Create a proactive dashboard.
Noah Kagan, the founder of AppSumo, came up with this concept. This is essentially a measurable to-do list. If you notice that a particular task has a significant impact on our business or is a critical task that you must continue to perform, make a record of how many times you must perform that task each week. The idea is to keep track of both the inputs and the outputs.
This is especially useful for marketers. If you know you need to tweet or write a certain number of LinkedIn posts, then you can list these out and make sure you do that number for the week. Here’s an example of my proactive dashboard:
7. Pick one task and then do it.
This is problematic because our initiatives aren’t always 30-minute or one-hour projects. It could take 8 hours or several days. So, what’s the answer? Break it down into a single task, and then complete that task. But how long do you think it should take? And what is reasonableness? Most of our days, I believe, are divided into hour pieces. That’s a total of 45 to 50 minutes. We have meetings that start on the hour, lunch breaks, and calls that are scheduled for an hour. Working on one subject for 45 minutes seems sensible, but it’s extremely difficult.
The Pomodoro technique proposes working in 25-minute blocks with 5-minute pauses in between, followed by longer intervals afterward.
Pomodoro is a timer that helps you eliminate interruptions and estimate how long a task will take you.